Cancellation Policy and Terms and Conditions

Cancellation Policy | Terms and Conditions
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Cancellation Policy


Also see: Privacy Policy





If Covid-19 is the cause of a photography tour cancellation all deposits and full payments are 100% refundable,
regardless if Travel Images Photography Tours cancels the trip, or if you choose to withdraw from the trip yourself.



If you must withdraw from a photo tour more than 90 days before the tour start date, your deposit is 100% refundable.

If you must withdraw 89 to 60 days before the tour start date, a deposit of $100 will be forfeited and $200 returned to you.

If you must withdraw 59 to 30 days before the tour start date, a deposit of $200 will be forfeited and $100 returned to you.

If you must withdraw 29 days or less before the tour start date, 100% of your total fee (deposit plus tour balance) will be forfeited.

Please note that final payments are due 60 days prior to the trip commencement.

We reserve the right to cancel a photo tour, with lack of enrollments being the only reason for doing so over the years. However, please note that once we have enrollments we do our utmost to make that trip a 'go'. If we do have to cancel a tour, we will refund all payments made by you. In the event we cancel a tour, Travel Images is not responsible for any expenses incurred by you, including but not limited to airfare, travel insurance, etc. and we strongly urge you to obtain travel insurance. Consult your travel agent or a reputable travel insurance comparison site such as or

You must please notify us via email of your withdrawal and cancellation. The date of our receipt of your email notification will be deemed the date you gave your notice to cancel.

Print: Cancellation Policy/Terms and Conditions




Terms and Conditions




Pricing of trips: All pricing is in US dollars and is based on exchange rates, room rates and other prices quoted to us at the time of scheduling. Since many of our trips are planned and offered more than a year in advance, currency fluctuations and changes in pricing may cause increases in fees that are sometimes unavoidable. In such cases, we reserve the right to *amend prices without prior notice. If increases become necessary, we will inform you as soon as possible, but an increase in prices shall not be deemed sufficient grounds for refunds other than as determined by the Cancellation Policy above.
* In 28 years we never had to do that!

Accommodation costs are based on double occupancy. Single rooms are an additional cost, as per the online brochure. If requested, we’ll do our best to arrange a roommate, but it cannot be guaranteed. If no one is available with whom you can share, or if you desire a single room, we must ask that you pay the single room supplement.

Non-Photographers are welcome on our trips and receive a 10% discount off of the base photo tour fee. Single supplements and small group supplements, if necessary, still apply, but the 10% discount is not applicable to such fees,

Included: The following items are included in the trip cost: photography instruction throughout the trip by John, accommodations, all breakfasts, lunch on day one, dinner on the last day, on-vehicle snacks and bottled water, ground transportation as per the ‘Transportation’ details below, entrance fees for sites and activities listed in the online trip brochure.
There are additional inclusions on trips such as the Galapagos Islands, Patagonia and the Polar Bears of Manitoba photo tours. For further details see the online brochure for those trips.

Not included: The following items are not included in the trip price, and all costs for these items are the responsibility of each participant: Airfare; travel costs between your home and the gateway airport and return; any transportation or travel costs incurred prior to or after the tour days; pre-tour and/or post-tour accommodation expenses; lunches and dinners; alcoholic beverages; entrance fees or costs related to optional sites or activities not included in the itinerary or a part of the trip; baggage fees; medical costs; Personal items such as the hotel mini-bar, laundry et cetera; incidental charges incurred at our accommodations such as internet access charges and phone calls; baggage or travel insurance; passport or visa expenses; and departure taxes.

Payments: All payments shall be made in U.S. Dollars. Reservation deposits shall be submitted along with your Enrollment Form. Reservation deposits may be made by personal check or credit or debit card. The remainder of the tour fee, including any single supplements, are due 60-days prior to the start date of the tour. These final payments may be made by personal check with 2% deducted, or by credit card.

Accommodations: The cost of accommodations is included in the tour fee starting with day one of the itinerary and ending with the last night of the itinerary, subject to single supplements where stated. All accommodations include rooms with private bathroom facilities unless otherwise stated. Accommodations are chosen for their uniqueness, geographic location and value for your money. The goal is to provide all three qualities whenever possible. At times it may be necessary to change accommodations from those originally planned, and when alternates are necessary, we’ll endeavor to maintain our standards. All rooms are ‘non-smoking,’ and smokers are asked to abide by accommodation rules and local ordinances.

Pre-trip and post-trip accommodations, including any related incidentals, are not included in the tour price. Clients are responsible for reserving their own pre and post tour accommodations, which can be done online in a matter of minutes via the hotel link we will send you when requested.

Meals: The cost of all breakfasts, lunch on day one, dinner on the last night of the trip, plus minibus snacks and bottled water are included in the trip price, but no other lunches and dinners unless otherwise stated as in the case of the Galápagos Islands trip, which is inclusive of all meals on land and sea.

Transportation: Transport is included in the tour price from day one of the trip through to your return to the airport on the last day of the tour. If you arrive a day or more before the trip starts or depart after the final day of the tour, your transport from or to the airport is not included. We use 12 to 17 passenger vehicles for a full group of 8, and add a luggage trailer whenever needed. Our smaller, but roomy vehicles permit access to less accessible locations. Smoking is not permitted on any of our vehicles, and users are asked smoke downwind of clients when out shooting.

Luggage: Travel Images asks that tour participants limit their luggage to the equivalent of one suitcase, one flight 'carry-on' bag, and a camera bag. Following this guideline will ensure adequate space and comfort for all travelers on our vehicles. Should you need to bring along an additional bag, we will work with you to make that feasible via pre-tour communication regarding your needs. All personal luggage is the responsibility of the owner. We will handle your suitcase throughout the trip, especially when flat surfaces or elevators are not available.

In the event of late arrival: If you were to arrive at the gateway city after the trip commencement, it will be your responsibility to catch up with the group. Inasmuch as it would be unfair to other participants to delay their photo tour, you will be expected to arrange and pay for your own transportation to the next accommodation location for that evening, or another such destination as may be agreed to with the photo tour leader. To avoid missing the start of the trip participants are urged to arrive a day early.

Inoculations and other medical matters: You are personally responsible for maintaining and keeping current your inoculations, prescriptions, and dietary regime. Specific information about foreign locations is available by email, fax, and internet from the Center for Disease Control.

Smoking: In addition to the above conditions listed in ‘Accommodations’, smoking is not permitted at meals, on the vehicle or other shared transportation. Smoking is permitted at photo stops where local ordinances permit, and only if other photographers and the photography itself are unaffected.

GPS devices: A number of photography tour entities have banned GPS devices on the grounds that a client could use or sell the information gathered for commercial gain. Travel Images' stance is to permit them for use in identifying image locations only, but to protect the uniqueness of Travel Images' itineraries please do not use the information gained for commercial purposes, i.e. the compiling of similar or competing itineraries. Other than that, bring them along!

Your responsibility and release of liability: You understand and agree that by enrolling and participating in a Travel Images photo tour you are accepting certain travel related risks.

Your signature on the enrollment form shall serve as a release of our liability and a complete assumption of all risks by you and your heirs, administrators, executors, successors, and assigns for you, all members of your family and any persons accompanying you.

Further, your signature on the enrollment form indicates that you are aware that travel, wherever it may be and by whatever means, involves some inherent risk of injury, illness, death, loss, or damage to personal property, which may be caused by forces of nature, negligence or actions of others, or other agencies. In consideration of, and as part of the payment for, your participation in our photo tour, you are voluntarily releasing John Baker Photographer LLC, doing business as Travel Images Photography Tours and all those involved with it, including but not limited to, all of its agents, leaders, guides and suppliers, from any and all liabilities, because you are assuming the risks yourself.

You are voluntarily traveling to areas which may be remote or foreign, mountainous or wilderness, and which may not be operated nor maintained to the standards to which you are accustomed. These factors, among others, therefore may involve certain additional risks, dangers, and inconveniences. These include, but are not limited to, forces of nature, terrorism, civil unrest, wild animals, the manner of hotels and other accommodations, and various means of conveyance, including but not limited to airplanes, vehicles, taxis, boats, roads, walkways and trails.

You understand and agree that medical services or facilities may not be readily available during all or part of the trip, and that this includes emergency medical care, presence of physicians, and adequate medication. We assume no responsibility for medical care or any special dietary requirements you may have.

In addition, your signature on the Enrollment Form signifies that you release, hold harmless and will defend John Baker Photographer LLC, doing business as Travel Images Photography Tours, as well as its officers, agents, guides, leaders, sponsors, and associates, from any and all liability, actions, causes of action, claims, debts, and demands of every kind and nature whatsoever which you now have or which may arise in connection with your participation in any activities arranged or conducted by them including, without limitation, all liability, actions, causes of action, claims, debts, and demands related to the negligence of said persons.

You understand and agree that travel with a group invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of group members.

You further understand and agree that while itineraries are carefully planned, they are not a guaranteed schedule of activities, events, or participation. However, we will do our utmost to deliver the itinerary outlined in the trip brochure. However, participants must allow for flexibility and changes deemed necessary by the tour leader as there may be situations beyond our reasonable control due to geographic, climatic, physical, or governmental restrictions that will cause further changes in timing, locations, and activities. You understand and agree that there are no discounts or refunds for activities curtailed or otherwise affected by such circumstances.

You have assumed the responsibility to select an activity appropriate to your physical abilities and interests. You are personally responsible for being in sufficiently good health to undertake the activity. By forwarding a signed Enrollment Form and deposit, you certify that you do not knowingly have any physical or other conditions or disability that would create risk for you or other participants. We reserve the right to request a doctor’s statement of good health.

You will be responsible for studying all pre-departure information; for bringing all detailed and appropriate equipment and clothing; for conforming to standards of personal hygiene; and, for acting in a manner considerate of fellow group members and the locations and people visited. You understand that we reserve the right to cancel any activity and to accept or decline any person as a member of any photo tour or individual activity. The tour leader’s judgment shall provide the ultimate determination of an individual’s ability to participate in or to continue to participate in, any activity or program.

Your signature on the Enrollment Form is an acknowledgment of your understanding of your responsibilities and your consent and acceptance of them.

Incorporation: These Terms and Conditions are referenced in and made a part of the enrollment form, which all participants must sign and return with their deposit in order to be accepted as a participant.

Print: Cancellation Policy/Terms and Conditions



Also see: Privacy Policy


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